Coverage and capacity
Review expected call volume, busy periods, time zones, and overflow triggers. Confirm staffing and available hours in your plan.
Appointment Booking
Our VAs schedule, confirm, and reschedule appointments directly in your preferred calendar or booking tool. Patients and clients get a seamless booking experience without burdening your staff.
What You Get
- Direct scheduling into your calendar or booking software
- Appointment confirmations sent to callers automatically
- Reschedule and cancellation handling included
- Compatible with Google Calendar, Calendly, Jane, and more
- Reduces no-shows through confirmation follow-ups
Frequently Asked Questions
Which booking systems do you integrate with?
We work with Google Calendar, Calendly, Acuity Scheduling, Jane App, and most other calendar and booking tools. If you use a custom system, let us know during onboarding.
Can the VA reschedule or cancel existing appointments?
Yes. Our VAs handle the full appointment lifecycle including scheduling, confirmation, rescheduling, and cancellation per your calendar rules.
How do you handle appointment confirmation reminders?
Confirmation details are sent to the caller immediately after booking. We can also coordinate with your booking software to send automated reminders.
Ready to Get Started?
Contact us today and we will build a custom Appointment Booking solution for your business.
Get a Free ConsultationA clear handoff from day one
Agree on the details before the first call.
Scripts and permissions
Approve the greeting, required details, calendar access, and escalation contacts. Keep sensitive decisions with your authorized team.
Quality and follow-through
Define what a complete message looks like, who owns the next step, and how exceptions will be reviewed.
From clients of our parent company · Stealth Agents reviews
Great communication, efficient and proactive assistant, visible business growth.
The easiest VA onboarding process. Communicative and helpful throughout.
Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.
They have made a real difference in our day-to-day operations and truly feel like part of our internal team.
The team learned my brand and goals and transformed my business. My dream team.
We especially appreciate how diligent and pleasant Evy is. True pros.
Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.
Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.
Paolo is exceptional. Communicative, fast turnaround, quality work every time.
Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.